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PRIVACY POLICY — ROMULUS LABS

Last updated: 18/11/2025

Romulus Labs (“Romulus Labs”, “we”, “our”) is committed to protecting your personal data and ensuring compliance with international privacy laws, including:

  • General Data Protection Regulation (GDPR)

  • California Consumer Privacy Act (CCPA)

  • Relevant global privacy and cybersecurity standards

By accessing romuluslabs.io, you agree to this Privacy Policy.

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1. Data Controller

Romulus Labs
Email: [email protected]
Address: 5900 Balcones Drive STE 100 Austin TX 78731

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2. Data We Collect

2.1 Information you voluntarily provide

  • Name, email, company information
  • Professional data
  • Content submitted through forms
  • Technical or operational data for demos, pilots or integrations

2.2 Data processed via AI systems

We may process:

  • Text, documents, operational inputs

  • Analytical or automation-related metadata

  • Client datasets for custom model training

We do not use client data to train general models without explicit contractual authorization.

2.3 Blockchain-related information

We may handle:

  • Public wallet addresses

  • Transaction metadata

  • Smart contract identifiers

We never request, store, or access private keys.

2.4 Automatically collected data

  • IP address

  • Device and browser information

  • Cookies and analytics events

  • User interaction logs

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3. Purposes of Processing

We use your data to:

  • Deliver AI, automation, Web 2.5 and blockchain services

  • Provide customer support

  • Analyze service performance

  • Perform audits, security monitoring and fraud prevention

  • Comply with legal obligations

  • Send communications (with consent)

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4. Legal Basis (GDPR)

  • Consent – marketing, non-essential cookies

  • Contract performance – providing technological services

  • Legitimate interest – service optimization, security

  • Legal obligation – compliance, record-keeping

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5. Blockchain Data Considerations

Blockchain data may be immutable and decentralized.
To ensure privacy compliance:

  • We only write non-personal or referenced data on-chain

  • Personal data, if ever required, is hashed or pseudonymized

  • Direct storage of identifiable personal data on-chain is avoided unless explicitly contractually authorized

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6. User Rights (GDPR & CCPA)

GDPR Rights

  • Access

  • Rectification

  • Erasure

  • Restriction

  • Portability

  • Objection

  • Withdraw consent

CCPA Rights

  • Right to know

  • Right to delete

  • Right to access

  • Right to opt-out of data sale

  • Right to non-discrimination

Romulus Labs does not sell personal data.

Requests: [email protected]

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7. International Transfers

If data is transferred outside the EEA, we implement:

  • Standard Contractual Clauses (SCC)

  • Risk assessments

  • Encryption and access controls

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8. Security Measures

We implement:

  • TLS encryption

  • Role-based access controls

  • Infrastructure hardening

  • Continuous monitoring

  • Secure blockchain practices

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9. Data Retention

We retain data only as long as necessary for:

  • Contractual obligations

  • Legal compliance

  • Security purposes

  • Operational needs

Blockchain data may remain indefinitely due to the nature of distributed ledgers.

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10. Children’s Privacy

Our services are not directed at individuals under 16.

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11. Third-Party Links

We are not responsible for third-party websites linked from our platform.

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12. Changes to this Policy

We may update this Privacy Policy at any time. The updated date will appear at the top.

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